What is the difference between a Bill and an Expense in InvGear?

A Bill is typically an invoice from a vendor with tax credit (ITC) and payment terms. An Expense is an immediate operational expenditure (like office coffee, fuel, or petty cash).

Cash Flow 3 min read• Updated October 2026

How to Track Business Expenses, Categories & Receipt Uploads

Keep track of every rupee spent on rent, electricity, equipment maintenance, marketing, and staff tea. Categorize expenses to unlock maximum tax write-offs at year-end.

Guide Overview & Quick Facts

Screen Guide

Estimated Time 3 min read

Steps to Complete 5 Action Steps

Target Workspace ScreenExpenses & Receipts

Path: /business/expensesOpen This Screen in InvGear

Prerequisites: What You Need Before You Start

Registered business account.

Step-by-Step Instructions Box

Standard Operating Procedure

Execute these 5 sequential steps to complete the workflow without compliance errors.

5 Steps Total

Open the Expenses Screen

Step 1 of 5

Click 'Expenses' in the sidebar (/business/expenses).

Click '+ Record Expense'

Step 2 of 5

Enter the Expense Title, Date, and Total Amount spent.

Select Expense Category

Step 3 of 5

Choose a category (e.g., Rent & Facility, Utilities, Equipment Maintenance, Marketing, Travel, Office Supplies).

Attach Proof of Expense

Step 4 of 5

Snap or upload a photo of the bill or fuel receipt so it's safely stored in the cloud for tax audits.

Save and Review Cash Outflows

Step 5 of 5

Click Save. The expense immediately updates your Profit & Loss statement and net margin.

Pro Tips for Maximum Productivity

Snap photos of receipts immediately on your phone—thermal receipts fade over time, but digital cloud copies last forever.

Frequently Asked Questions

Quick answers to common questions about using this screen.

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