How does InvGear calculate when a gym member is expiring?

The system automatically references the member's most recent paid or generated tax invoice and calculates validity based on the plan duration (e.g., 30 days, 90 days, 365 days).

Can I store medical details like blood group and emergency contact?

Yes, InvGear includes dedicated fields for Member ID, Blood Group, and Emergency Contact details on both member profiles and registration dialogs.

What happens when a member renews their gym plan?

When you generate a new invoice for their renewal package, their status resets to 'Active' with the updated expiry date automatically calculated.

Fitness Suite 4 min read• Updated October 2026

How to Manage Gym Operations, Member Validity & Subscriptions

The Gym Operations screen provides fitness center owners and managers with a centralized dashboard to track member statuses, monitor upcoming renewals, view member medical emergency details, and initiate instant renewal outreach.

Guide Overview & Quick Facts

Screen Guide

Estimated Time 4 min read

Steps to Complete 5 Action Steps

Target Workspace ScreenGym Operations & Validity

Path: /business/gymOpen This Screen in InvGear

Prerequisites: What You Need Before You Start

Your business profile category must be set to 'Gym / Fitness' in Business Settings.
A registered InvGear business account with active gym operational access.

Step-by-Step Instructions Box

Standard Operating Procedure

Execute these 5 sequential steps to complete the workflow without compliance errors.

5 Steps Total

Navigate to Gym Operations

Step 1 of 5

Open the InvGear sidebar and click 'Gym Operations' under the 'FITNESS & GYM' section (or directly visit /business/gym).

Tip: If you don't see the Fitness & Gym section, verify that your business profile category in Settings is set to Gym.

Review Validity Metrics at a Glance

Step 2 of 5

Inspect the top statistics cards: Total Members, Active Members, Expiring in 7 Days, and Expired Members. These real-time numbers highlight immediate revenue opportunities.

Key Options & Fields:

Active (Green)Members with current valid subscriptions with days remaining.

Expiring Soon (Orange)Members whose plan expires within the next 7 days.

Expired (Red)Members whose plan validity has passed and require immediate renewal.

Filter and Search Members

Step 3 of 5

Use the live search bar to search by member name, mobile number, member ID, or blood group. Switch the status filter between 'All', 'Active', 'Expiring Soon', and 'Expired'.

Add a New Gym Member

Step 4 of 5

Click the '+ Add Member' button in the top right. Fill in their full name, mobile number, email, blood group, emergency contact name and phone number, and physical address.

Tip: Capturing blood group and emergency contact details is critical for gym safety and liability compliance.

Take Immediate Renewal Action

Step 5 of 5

For members marked as 'Expiring Soon' or 'Expired', click the green WhatsApp icon to dispatch a personalized reminder with payment details.

Screen Controls & Button Reference

Summary of actions and interactive elements available on this screen.

Control / Button	Purpose & Action
Status Filter Pill	Toggle between Active, Expiring Soon, Expired, and No Plan members.
WhatsApp Action Button	Launches WhatsApp with pre-drafted renewal templates.
Invoice Icon	Directly open or generate a fitness package invoice for this member.
Prebuilt Packages Panel	Add pre-tested gym plans (1M, 3M, 6M, 1Y) into your inventory with SAC 999723.

Pro Tips for Maximum Productivity

Check the 'Expiring in 7 Days' filter every Monday morning to contact members before their plan lapses.
Always input the member's WhatsApp-enabled mobile number with or without the country code—the system formats it automatically.
Use Member IDs (e.g., GYM-001) for quick check-ins at your front reception desk.

Statutory & GST Compliance Notes

✓Fitness club and gym memberships fall under GST Services Accounting Code (SAC) 999723.
✓The standard GST rate on gym memberships in India is 18% (9% CGST + 9% SGST).

Frequently Asked Questions

Quick answers to common questions about using this screen.

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